Article
I: Name
Section 1.
The name of this
Society shall be the Bayonne Historical Society, Inc.
Article
II: Objective
Section 1.
The objective of
this Society shall be to collect, identify, and preserve memorabilia and
information from Bayonne's history and to increase the public's knowledge
of Bayonne's historical past.
Article
III: Membership
Section 1.
Membership shall
be open to anyone who expresses interest.
Section 2.
There shall be
an application and annual dues for all members.
Section 3.
Membership categories
shall include Student/Senior Citizen ($10), Regular ($15), Family ($20),
and Corporate/Business ($25).
Section 4.
The Treasurer shall
notify members whose dues are two months in arrears. Members whose dues
are three months in arrears shall be automatically dropped from the membership
roll of the Society.
Article
IV: Officers
Section 1.
The officers of
the Society shall be a President, a Vice-President, a Secretary, and a
Treasurer. The officers shall perform the duties prescribed by these bylaws
and by the parliamentary authority adopted by the Society.
Section 2.
The officers shall
be elected by ballot to serve for two years or until their successors
are elected, and their term of office shall begin July 1.
Section 3.
No member shall
hold more than one office at a time.
Article
V: Trustees
Section 1.
There shall be
five trustees of the Society. The trustees shall perform the duties prescribed
by these bylaws and by the parliamentary authority adopted by the Society.
Section 2.
Three trustees
shall serve a two-year term, and two trustees shall serve a three-year
term.
Section 3.
Trustees shall
be elected at the Society's annual meeting, and their term of office shall
begin July 1.
Article
VI: Executive Board
Section 1.
The officers and
the trustees of the Society shall constitute the Executive Board.
Section 2.
The Executive Board
shall have general supervision of the affairs of the Society between its
business meetings, set the hour and place of business and board meetings,
make recommendations to the Society, and perform such duties as are specified
in the bylaws. The board shall be subject to the orders of the membership,
and none of its actions shall conflict with action taken by the membership.
Section 3.
Unless otherwise
ordered by the Board, regular meetings of the Executive Board shall be
held each month from August to June inclusive. Special meetings of the
Board may be called by the President or be called upon the written request
of three members of the Board.
Article
VII: Meetings
Section 1.
The regular meetings
of the Society shall be held each month from September to May inclusive
unless otherwise ordered by the Executive Board.
Section 2.
The regular meeting
in May shall be known as the annual meeting and shall be for the purpose
of electing officers and trustees, receiving reports of officers and committees,
and for any other business that arises.
Section 3.
Special meetings
may be called by the President or by the Executive Board and shall be
called upon the written request of ten members of the Society. The purpose
of the meeting shall be stated in the announcement. Except in cases of
emergency, at least three days notice shall be given.
Section 4.
Fifteen members
of the Society shall constitute a quorum.
Article
VIII: Nominating & Election Committees
Section 1.
A Nominating Committee
consisting of three members shall be appointed by the President at the
regular meeting two months before the annual meeting. The Nominating Committee
shall select a member of the committee to be chairperson. It shall be
the duty of the committee to nominate candidates for the offices to be
elected at the annual meeting. Nominees shall be contacted by the Nominating
Committee to confirm that they would serve if elected.
Section 2.
The Nominating
Committee chairperson shall report the names of nominees at the regular
meeting one month before the annual meeting. Additional nominations from
the floor, with no second needed, shall be solicited by the chairperson.
Such nominees shall be contacted by the Nominating Committee to confirm
that they would serve if elected. Nominations shall then be officially
closed. All nominees shall then be included on an election ballot, which
is mailed to the membership. The ballot shall clearly identify the term
of office for each officer or trustee to be elected.
Section 3.
An Election Committee
consisting of at least two members shall be appointed by the President
at the regular meeting one month before the annual meeting. The Election
Committee shall select a member of the committee to be chairperson. It
shall be the duty of the committee to count the ballots after the election.
The chairperson of the committee will report to the Society the results
including the number of votes cast, the number necessary for election
to each office, and the number of votes received by each candidate.
Article
IX: Finance & Auditing Committees
Section 1.
A Finance Committee
consisting of the Treasurer and three other members shall be appointed
by the President-elect after each annual meeting. It shall be the duty
of this committee to prepare a budget for the fiscal year beginning July
1, and to submit it to the Executive Board at a board meeting and then
to the membership at the next possible regular meeting. The Finance Committee
may from time to time submit amendments to the budget for the current
fiscal year, which may be adopted by a majority vote of the membership.
Section 2.
An Auditing Committee
consisting of three members shall be appointed by the incumbent President
at the annual meeting. It shall be the duty of this committee to audit
the Treasurer's accounts at the close of the fiscal year and to report
to the Executive Board at a board meeting and then to the membership at
the next possible regular meeting.
Article
X: Ad Hoc Committees
Section 1.
Such other committees,
standing or special, shall be appointed by the President as the Executive
Board or the membership deems necessary to carry on the work of the Society.
Section 2.
The President shall
be ex-officio a member of all committees except the Nominating Committee
and the Election Committee.
Article
XI: Parliamentary Authority
Section 1.
The rules contained
in the current edition of Robert's Rules of Order Newly Revised (1991)
shall govern the Society in all cases to which they are applicable and
in which they are not inconsistent with these bylaws and any special rules
of order that the Society may adopt.
Article
XII: Amendment of Bylaws
Section 1.
Amendments to these
bylaws may be proposed by a member at any regular meeting. Membership
must be notified of such in writing.
Section 2.
Voting shall take
place at the next monthly meeting. The Secretary will accept absentee
ballots received before the "Call to Order" of the evening.
Section 3.
The amendment must
be approved by two-thirds of the members present including absentee
ballots.
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